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Programs Administrator

Programs Administrator


Job description

As Programs Administrator you are creating the structure to support Program Managers in their mission to provide a transformative learning experiences for our students. You are a planner, a doer, a collaborator, a clear communicator, a questioner, a team player and above all: an organiser. You live and breathe administration, constantly on the lookout for the most effective and fun way to do things.

Responsibilities & tasks

  • Ensure that the Programs administration is conducted in a streamlined fashion, questioning every step along the way, and finding ways to make our work more fun.
  • Provide guidance to Program Managers with regards to rules and regulations from Yrkeshögskolan.
  • Support students with their logistics inquiries; creating proof of studies, insurance and internship documentation.
  • Perform grade entries, create diplomas and other graduation requirements.
  • Manage and create the Programs Steering Committee documentation.
  • Partake in team development, reflection and feedback sessions.
  • Champion the Programs evaluation activities, building surveys, reporting results.
  • Conduct all reporting to authorities and the like (Yrkeshögskolan, CSN, Mecenat, Lynda, etc).
  • Share the Programs administration duties with two other fantastic Programs administrators, based in Stockholm and Karlskrona.

Experience & competence

  • Impeccable verbal and written communication skills in English (Swedish a strong asset).
  • Previous work experience within administration.
  • A natural affinity for communication, team building and experience based learning.
  • Complete University degree or similar Higher Education.
  • Strong knowledge of Google products (Google Docs, Google Sheets, etc).
  • You should apply even if you don’t think that your credentials are a 100% match with the position description. We are looking for relevant skills and experience, not a checklist that exactly matches the position itself.

Skills and behaviours

  • A genuine interest in administration, planning, grid creation and tracking.
  • Attention to detail and ability to self organise.
  • Ability to develop and nurture long term relationships.
  • Excellent communication skills.
  • Proactive and can think outside of the box.
  • A love for questioning how things are done and disturbing the status quo.
  • Strong skills in self planning and reporting out.
  • Flexible, funny, team player.


Full time, starting as soon as possible.



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